UCCOM Medical Student Policies All lists
COVID-19 Curricular Changes
| Motion | Decision | Date Approved |
|---|---|---|
| M1/2 Spring Break: | There will be no accommodations regarding the week prior and after spring break and travel is strongly discouraged | 11/13/20 |
| M1/2 Schedule after Winter Break: | In-person events the week of 1/4 are optional. If you would like to attend, you will need to fulfill the following criteria from the COVID app. If unable to attend, students should refer to the guidelines from that course for the missed material. | 11/13/20 |
|
Approve change to the number of weeks for the following levels of the curriculum:
|
M2: a reduction of two weeks to begin with Class of 2024 |
11/12/20
|
| M1 Back Practical | Motion to approve canceling the back practical scheduled on 11/25/20 and corresponding peer teaching session during the week prior. The assessment will be moved to the musculoskeletal course and grade weighting for the back practical will shift from the FOCM course to the MSK course. |
10/16/20 |
| COVID App |
Random spot checks of completion of the COVID app showing “green pass” by course directors are necessary to ensure the safety of students. Consequence for not being able to show the “green pass” upon entry is a formative feedback form to PAC (after 1 warning). |
9/25/20 |
| Weighting of NBME End-of-Block Exams | Revert weighting of NBME end-of-block exams back to original weighting for courses that have not yet started. | 9/11/20 |
| Shadowing Policy | Approved amendment to the shadowing policy. | 8/28/20 |
| Fall 2020 Schedule | Approve that students will not return to campus between Thanksgiving and January 1 | 8/21/20 |
| M1/2 Dress Code Policy | Approve the amendment to the M1/2 Dress Code Policy | 8/14/20 |
| Tell Me Your Story |
Move Tell Me Your Story to later in the year on 11/16/20 and 11/17/20 | 7/31/20 |
| Remote Testing | All computer-based written assessments will be conducted remotely for the upcoming academic year unless not permitted by NBME. | 7/10/20 |
| Motion | Decision | Date Approved |
|---|---|---|
|
Approve change to the number of weeks for the following levels of the curriculum:
|
M1: a reduction of two weeks to begin with Class of 2025 | 11/12/20 |
| Approve change to the number of weeks for the following levels of the curriculum: | M4: increase number of weeks for M4 by 4 weeks to enhance the transition to residency to begin with class of 2025 | 11/12/20 |
| Motion | Decision | Date Approved |
|---|---|---|
| Approve change to the number of weeks for the following levels of the curriculum: | Approve to begin the M1 year two weeks earlier beginning with the Class of 2026 | 11/12/20 |
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UCCOM Medical Student Policies
Academic Status Appeal Process
Responsible Department: Dean's Office
Applies to: All Students
Approval Date: June 7, 2018
Academic Status Appeal Process (PDF)
Advancement and Retention Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Revised: August 5, 2021, June 2, 2022, September 1, 2022, November 3, 2022
Advancement and Retention Policy (PDF)
Assessment of Student Performance by Faculty Healthcare Providers Policy
Responsible Department: Office of Medical Education/Office of Student Affairs
Applies To: All Students
Approval Date: October 3, 2019
Assessment of Student Performance (PDF)
Assessment/Examinations Policy for M1/M2
Responsible Department: Office of Medical Education and Department of Medical Education
Applies to: M1 and M2 Learners
Approval Date: June 7, 2018
Revised: April 1, 2021; July 1, 2021; May 5, 2022; October 6, 2022; December 1, 2022; December 7, 2023; April 4, 2024; August 1, 2024, January 9, 2025
(PDF)
M1/M2 Attendance and Absences Policy
Responsible Department: Office of Student Affairs and Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: August 6, 2020
Revised Date: October 6, 2022
M1-2 attendance and absences policy
Responsible Department: Office of Student Affairs and Office of Medical Education
Applies to: M3 and M4 Learners
Approval Date: June 3, 2021
Revised: June 4, 2020; July 2, 2020; June 3, 2021; May 5, 2022, April 3, 2025
Class Rank System for Class of 2020-2027
Responsible Department: Registrar & Office of Medical Education
Applies to: Class of 2020-2027
Approval Date:August 4, 2016
(PDF)
Class Rank System for Class of 2028 and beyond
Responsible Department: Registrar & Office of Medical Education
Applies to: Class of 2028 and beyond
Approval Date: September 5, 2024
(PDF)
Clinical Procedures/Patient Encounters Checklist Policy
Responsible Department: Office of Medical Education
Applies to: M3 Learners
Approval Date: June 6, 2016
Clinical Procedures/ Patient Encounters Checklist Policy (PDF)
Clinical Supervision Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 6, 2019, September 1, 2022
Clinical Supervision Policy (PDF)
COVID-Patients Policy
Responsible Department: Office of Medical Education
Applies to: M3 and M4 Students
Approval Date: December 18, 2020
Revised Date: September 1, 2022
COVID Patients Policy (PDF)
Disabilities: Student Policies and Procedures
Responsible Department: UC Disability Services and Office of Student Affairs
Applies to: All Students
Approval Date: August 2, 2018
Disabilities: Student Policies and Procedures (PDF)
Discrimination, Harassment, or Retaliation Reporting Policy
Responsible Department: Dean's Office
Applies to: All Students
Approval Date: March 3, 2022, May 1, 2025
Dress Code for Medical Students in M1/M2
Responsible Department: Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: June 7, 2018
Revised: August 6, 2020; August 14, 2020; August 4, 2022, September 1, 2022
M1-2 Dress Code Policy (PDF)
UCH HR Employee Relations Professional Business Wear Guidelines (PDF)
Dress Code for Medical Students in M3/M4
Policy Title: Dress Code for Medical Students in M3/M4
Responsible Department: Office of Medical Education
Applies to: M3 & M4 Learners
Approval date: June 4, 2020
UCH ADM Student Placement and Clinical Practice-019 (PDF)
Physician and Mid-Level Provider Professional Dress and Scrub Wear - Medical Staff (PDF)
Duty Hours Policy
Responsible Department: Office of Medical Education
Applies to: M3 and M4 Learners
Approval Date: August 3, 2017
Duty Hours Policy (PDF)
Enrollment Categories
Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: June 4, 2020, March 6, 2025
FERPA and the Student’s Right to Review Records Policy
Responsible Department: Registrar & Office of Medical Education
Applies To: All Students
Approval Date: September 6, 2018
FERPA and the Student’s Right to Review Records Policy (PDF)
Grade Appeal Process
Responsible Department: Dean's Office
Applies to: All Students
Approval Date: April 1, 2021
Revised Date: May 2, 2024
(PDF)
Graduation Competencies
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Graduation Competencies (PDF)
Graduation Requirements
Responsible Department: Registrar & Office of Medical Education &
Applies to: All Students
Approval Date: August 1, 2013
Revised Date: February 4, 2021, August 5, 2021, August 4, 2022
Graduation Requirements Policy
Guest Coater and Guest Hooder Policy
Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: July 2019
Revised Date: November 3, 2022
Guest Coater and Guest Hooder Policy (PDF)
Health Insurance
Responsible Department: Office of Student Affairs
Applies to: All Students
HEALTH INSURANCE
STUDENT HEALTH INSURANCE AND BLOOD-BORNE PATHOGEN INSURANCE
All UC students are required to have health insurance and will be charged for the UC Student Health Insurance Plan in the fall and spring semester of each academic year unless waived. Students who have coverage from another source that meets the minimum requirements can have the health insurance charge removed from their bill by completing a request to waive the Student Health Insurance Plan prior to the stated deadline. This waiver will be in effect for the remainder of the academic year. More information, including a student health insurance plan description, can be found on the Student Health Service web page located here
Medical students who waive the UC Health Insurance Plan will automatically be enrolled in and charged for blood-borne pathogen insurance through the UC Student Health insurance provider, which covers the cost of treatment related to needle- sticks or other blood/body fluid exposures.
DISABILITY INSURANCE
LONG-TERM DISABILITY INSURANCE
All medical students are billed for a group long-term disability insurance policy in the Fall Semester of each academic year. Students do not have the option to waive this charge unless they can document other long-term disability insurance coverage. Long-term disability insurance provides an income in the event that a student is disabled and unable to continue in medical school. It also provides an income in the event a student is temporarily disabled and unable to continue in medical school for a specified period of time. The plan description for the long-term disability insurance is made available to students on MedOneStop
Health Requirements for Medical Students Upon Entry to UCCOM
Responsible Department: Office of Medical Student Admissions & Office of Student Affairs
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: September 1, 2022
Health Requirements for Medical Students Policy (PDF)
- Tuberculosis (TB) and Influenza (Flu) Immunization Requirements
- Hepatitis B Immunization Requirements
Policy of the Honor Council
Policy Title: Honor Council Policy
Responsible Department: Office of the Senior Associate Dean for Educational Affairs and Office of Student Affairs
Applies to: All Students
Approval Date: January 9, 2020 (by COM Council)
Revised: January 12, 2023
Honor Council Policy (PDF)
Role of Adviser (PDF)
Leave of Absence Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 4, 2018
Leave of Absence Policy (PDF)
M1/2 Scheduling Policy
Responsible Department: Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: July 9, 2019, Revised May 1, 2025
(PDF)
M1/2 Student Workload Policy
Responsible Department: Office of Medical Education
Applies to: M1 and M2 Students
Approval Date: July 3, 2019
Revision Date: June 3, 2021; July 7, 2022, September 7, 2023
(PDF)
Medical Student Honor Code
Responsible Department: Student Affairs
Applies to: All Students
Approval Date: June 6, 2019
Medical Student Honor Code (PDF)
Mid-Clerkship/AI Student Formative Feedback Policy
Responsible Department: Office of Medical Education
Applies to: M3 & M4 Learners
Approval Date: June 7, 2018
Mid-Clerkship Student Formative Feedback Policy (PDF)
MSTP Max. Length of Study Policy
Responsible Department: MSTP Program
Applies to: MSTP Students
Approval Date: October 3, 2019
Download the Policy (PDF)
Narrative Assessment Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: July 22, 2019
Narrative Assessment Policy (PDF)
Performance and Advancement Committee Standards and Procedures
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2019
Revised Date: June 1, 2023
Performance and Advancement Policy (PDF)
Principles Guiding Interactions between Teachers & Learners in Medicine
Responsible Department: Office of Medical Education
Applies to: All Students
Principles Guiding Interactions between Teachers & Learners in Medicine
Program-Related Activity Policy
Responsible Department:
Office of Student Affairs
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: September 1, 2022, May 1, 2025
(PDF)
Health Requirements for Medical Students Upon Entry to UCCOM
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: October 6, 2022
Protected Time to Vote Policy (PDF)
Religious Observance Policy
Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: July 3, 2019
Religious Observance Policy (PDF)
Required Course Evaluation Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Required Course Evaluation Policy (PDF)
Medical Student Shadowing Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: August 5, 2021
Revised Date: August 28, 2020, September 1, 2022
CoM Medical Student Shadowing Policy (PDF)
Technical and Health Standards Policy
Responsible Department: Student Affairs
Applies to: All Students
Approval Date: April 11, 2024, June 3, 2025
Timeliness of Final Grades Policy
Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: July 3, 2019
Timeliness of Final Grades Policy (PDF)
Toxicology Testing "For Cause" of Medical Students"
Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: December 7, 2017
Revision date: July 7, 2022, September 1, 2022;
Toxicology Testing for Cause Policy (PDF)
Transportation Policy
Responsible Department: Office of Medical Education
Applies to: All Students
POLICY STATEMENT
Transportation Expectation
Some mandatory activities will require students to travel to a respective preceptor's office location, an interprofessional clinical site, or community service learning partner. All students must have access to a form of reliable transportation.
Virtual Elective Policy (Visiting Student Virtual Elective and Virtual Elective Guidelines)
Responsible Department: Office of Medical Education
Applies to: M4 Students
Approval Date: August 14, 2020
Visiting Student Virtual Elective Policy (PDF)
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Contact Us
Office of Curriculum Managementand Integration
Medical Sciences Building Room G453 - G456
231 Albert Sabin Way
PO Box 670520
Cincinnati, OH 45267-0520
Mail Location: 0520
Phone: 513-558-1795
Fax: 513-558-4949